FNAL Trip April 2025

You MUST have a REAL ID in order to get onsite, even if we have previously scanned this for you. If you do not bring it with you, you will be turned away at the gate. Please see our [REAL ID Documents page](https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf). NOTE: if you are a non-US citizen you are required to present your passport.

This is a confirmation of your badging appointment on 04/23/2025 at 10:50 AM. Please arrive at the time of your appointment. Late arrivals may be delayed due to other appointments. If you arrive at the lab before your appointment, you must be escorted by someone who has a Fermilab ID badge until your appointment time.

Your badging appointment will be in the Aspen East Welcome and Access Center. Please enter through the Batavia Road entrance located on the east side of the lab. You will be processed for a badge at Aspen East Welcome and Access Center. Refer to the Fermilab site [map](https://news.fnal.gov/wp-content/uploads/site-map.pdf) for guidance. Visitors without a current Fermilab badge are encouraged to enter through the Batavia Road - East Gate entrance. New visitors who enter through the Pine Street or Wilson Street entrances will be issued a red public visitor badge and redirected by security to the Batavia Road entrance for processing.

• If you have a previous Fermilab ID badge, you must bring that with you.

• If you have any physical keys, make sure your supervisor has verified they are in your possession before your appointment.

• You must complete Workday (FermiWorks) onboarding. See the "Onboarding" tab on our [Instructions page](https://get-connected.fnal.gov/accessandbadging/instructions/).

• There are 3 required online training classes that must be completed before we can issue your badge. See the "Training" tab on our [Instructions page](https://get-connected.fnal.gov/accessandbadging/instructions/). You can check your completed training on our [Individual Training Needs Assessment (ITNA) page](https://www-esh.fnal.gov/pls/default/itp.html).

• If you received an invitation letter with a QR code from [Fermi@servicenowservices.com](mailto:Fermi@servicenowservices.com), you must present that at the security guard gate (either electronic or print).

• Please see our [Documents page](https://get-connected.fnal.gov/documents/) for information on what ID/documents you need to bring with to your appointment. You may email your medical insurance information to us ahead of time, as long as it does not include any sensitive information. All other documents must be brought to your appointment.

• J-1 Visa holders: If Fermilab is sponsoring your J-1 visa and this is your first visit to Fermilab on your visa, you must check in with the Visa Office on the Wilson Hall First Floor as soon as you arrive so that they can validate the start of your J-1 program. We cannot issue your badge until this validation process is completed.

If you require ADA compliant access to buildings, please contact [campusaccess@fnal.gov](mailto:campusaccess@fnal.gov) to move your badging appointment to Wilson Hall.

Your key to your Fermilab residence will be ready to be picked up after 3 PM on your arrival date. Once you collect your key, please sign the Key Sign Out sheet on the inside of the cabinet door.  

• Pick up location: Laundry and Vending building at 18 Sauk Blvd., Fermilab Village.
• View Instructions for opening the lock box by [clicking here](https://publicpoint.fnal.gov/get-connected/Shared%20Documents/Documents/Instructions-for-getting-housing-keys.pdf) (Password LockBox3777)

Lock box #	Combination
1	3698

Your housing confirmation email was sent previously with details on your housing location and arrival and departure dates. If you did not receive this email or have any questions, please contact the Housing office at [housing@fnal.gov](mailto:housing@fnal.gov) or (630) 840-3777. 

If you are in a Dorm: On the back of your door is a QR code. Please scan this code and complete your arrival inspection within 24 hours. It will take about 2 minutes. This is a D.O.E requirement. If you are unable/or prefer not to complete the inspection online within 24 hours, you will have to conduct and in-person inspection with a Housing Office staff member. Please contact the Housing Office if you have any questions [housing@fnal.gov](mailto:housing@fnal.gov)

We hope you enjoy your stay! Please visit the Housing office [website](https://get-connected.fnal.gov/housing) and the Life at Fermilab [webpage](https://get-connected.fnal.gov/life-at-Fermilab/) for information on life in the Village and at Fermilab.

Your reservation for onsite housing at Fermilab has been approved. Listed below are the details of your reservation.  

• Your housing location: Dorm 2 room 25
• Arrival date:.04.23.2025
• Departure date: 04.25.2025
• To obtain onsite access at the security gate, please be prepared with the following:  
• You must present a [REAL ID](https://get-connected.fnal.gov/real-id-at-fermilab/) document.  
• Inform the guard that you are here for onsite housing and to direct you to 18 Sauk Blvd., in the Fermilab Village.

Check-in and key details 

• Check in is at 3 PM. You will receive an email by 3 PM the day you arrive, or the Friday before, if your arrival is on the weekend, with details on how to pick up your key.   
• Keys are placed in a lockbox at the Vending and Laundry building (open 24/7) located at 18 Sauk Blvd in the Fermilab Village.   
• Important – if you are arriving via rideshare/taxi/limo and picking up keys from 18 Sauk Blvd., please have the driver wait until you obtain your key and then drive you to your residence. 

Arrival inspection- Mandatory _ Upon arrival, you are required to complete a mandatory arrival inspection by scanning the QR code posted at your room or entrance door and submitting it. This should be completed on the day of your arrival. If the QR code inspection is not completed within the first day, an in-person inspection will need to be scheduled by Housing Office staff. re _Checkout  

• Checkout is at 11 AM. Keys must be returned by 11 AM or you will be subject to a late checkout fee.   
• You may return the key to the Housing Office or in the key drop box at the Vending and Laundry building located at 18 Sauk Blvd.   

Contact information 

If you have any questions, please reach out to the Housing Office. The office is open Monday through Friday from 8 AM CST to 4 PM CST.  

• Email: [housing@fnal.gov](mailto:housing@fnal.gov)  
• Phone: 630-840-3777  

Location: Aspen East located on the corner of Batavia and Sauk Blvd., Fermilab Village

FNAL Site Access

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